Outlook 365 Retention Policy Settings

If you move an item into a folder with a custom retention policy it will then inherit the retention policy. In the Value data box enter 1 and then select OK.

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You can modify tags included in the Default MRM Policy for example by changing the retention age or retention actions disable a tag or modify the policy by adding or removing tags from it.

Outlook 365 retention policy settings. You can go to EAC in the Office 365 Admin Center-Admin centers-Exchange. In the Navigation Pane click to highlight the mail folder that needs to be changed. To manage the list of retention policies that you can use.

Create new retention tags for the archive and deletion policies. Generally you can modify the default retention policy or create a new retention policy and apply it to your mailbox in Exchange Admin Center EAC. To change the policy name in Office 365 navigate to Office 365 Admin Exchange admin center compliance management retention policies.

Then select Outlook option from the top of the page. When you configure a retention policy you choose to retain items for a. Use the Retention policies settings in Outlook Web App to apply a policy to your messages and the folders in your mailbox.

Note The default value of the registry key is 0. Manage In this category you can only manage the policies created earlier. Right-click the custom created folder to which you want to assign an archive policy.

However I suggest you create a new retention policy instead of modifying the default one. Retention period of the email data items is set to a default retention period of two years. Exchange admin center for compliance management and retention policies.

Go to the Office 365 sign-in page. Editing experience for retention policies. On the Folder tab click Policy.

Now click on the Settings icon Options Mail Retention policies. A retention policy can both retain and then delete items or delete. In the Retention Time duration settings Never Delete is set default for all the folders and messages.

Therefore emails which are of two years or beyond will be permanently deleted. First of all sign in to the Outlook on the Web account. Login to the Outlook Web App OWA httpsexchangeukyedu.

You can change the retention policy applied to a user at any time. The first step is to enable the archive mailbox for each user in your. Next select Default MRM Policy click the edit icon and then change the name of the policy.

How to Set an Archive Policy using Outlook Web App 1. Settings for retaining and deleting content Retaining content for a specific period of time. Archive policies control how long messages are left in an email folder before theyre moved to an archive.

In the Details pane press and hold or right-click SuppressRetentionPolicyUI and then select Modify. Beside this how do I change Outlook settings to delete. Follow the brief process of creating a retention policy using Office 365 Administrator credentials.

In this step youll create the three. Now under the Reports category click the Security Compliance option. The retention policies can be managed by following these steps.

From the Folder Policy list set your desired retention policy then click OK. Sign in to Outlook on the web. If you set the value to 1 all UI that are related to the retention policy will be hidden.

For example if all documents in a SharePoint site should be retained for 5 years its more efficient to do this with a retention policy than apply the same retention label to. Select Mail section within left hand navigational pane. Retention policies control how long your messages will be saved.

Set up an archive and deletion policy for mailboxes in your organization Step 1. At the top of the page select Settings View all Outlook settings. Firstly click on the Admin button in the menu.

In the message list or the folder pane right-click the message or folder that you want to assign a policy to then select Assign policy. From the Archive Policy drop-down menu choose the archive policy you wish to apply. Deleting content thats older than a specific age.

Use a retention policy to assign the same retention settings for content at a site or mailbox level and use a retention label to assign retention settings at an item level folder document email. Enable archive mailboxes for users. Hence move all the emails to the folder and manually set a longer retention period.

To perform the action Outlook Web Apps OWA enables you to view the Retention policies that have been created earlier by the Office 365 admin. Select the retention label or archive policy you want to assign to the message or folder. From the pull-down menu that appears select Assign Policy.

In order to retain the emails a user can set an individual retention policy to a folder.